Admin Coordinator

IOSA Support

The IOSA system is an internal tool used to manage purchase orders and invoices, ensuring they align for accurate accounting and reporting. Tasks include:

• Order Management: Raise and manage purchase orders through the IOSA system, ensuring accuracy and completeness of all entries.
• Invoice Pairing: Match incoming invoices to the corresponding purchase orders in IOSA, verifying that amounts, descriptions, and other details align correctly.
• Data Validation: Regularly check that all entries in IOSA are complete and accurate, identifying and resolving discrepancies.

Bank Account Management and Budget Tracking 

•  Regularly check the company bank account.
• Update and maintain the budget tracker with accurate data.

Process and reconcile credit card expenses.

Invoicing

• Raise invoices for day desk bookings using the Office RnD platform (workspace management platform that handles memberships, bookings, invoicing, and payments).
• Cross-check and verify payments to ensure they are correctly posted in Office RnD on a weekly basis.

Review and maintain memberships in Office RnD, ensuring all details align with contracts and invoices are generated correctly.

Check outstanding payments and proactively reach out to companies to follow up on overdue balances.

Assist with listing office availability on broker platforms